Good condition guide
What you need to be aware of before the end of contract inspection of your vehicle.
At the end of your agreement you may choose to return your vehicle. Throughout your agreement you must keep the vehicle in good condition allowing for fair wear and tear. If the vehicle, its equipment or accessories have not been used, maintained or looked after as originally agreed then we may make end of contract charges. This guide explains what fair wear and tear is and highlights other key information you need to know.
Fair wear and tear
Fair wear and tear occurs when normal use causes acceptable deterioration to the vehicle’s condition at the end of a contract or finance agreement. The age, mileage and use of the vehicle are taken into account.
We suggest you check your vehicle 10-12 weeks before it’s due for return. This will give you time to arrange to have any unacceptable wear and tear repaired. But don't forget to:
- Wash and dry your vehicle before, dirt can mask damage.
- Make sure you check your vehicle in good light. Checks carried out in poor light may mean you miss something.
- Be objective and assess your vehicle as honestly as you can.
End of contract charges
End of contract charges occur when the vehicle and its equipment or accessories are not maintained, looked after, or used as originally agreed at the start of the contract.
You may find it cheaper to make your own repairs before we collect the vehicle. You will be responsible for the standard of those repairs, set out in this good condition guide.
Returning your vehicle
When returned to us, your vehicle will be checked by a qualified inspector for any damage over and above normal wear and tear. We will then tell you of any damage that falls outside of fair wear and tear standards and give you a costed inspection report. Any excess mileage and damage charges need to be paid within 30 days of that report.
Servicing and repairs
Your vehicle must be fully serviced in line with the manufacturer and/or warranty requirements. Any mismatched colours and parts, or substandard repair work will not be accepted.
Additions you have made to the vehicle can be returned to you if you ask us in writing. Our reasonable costs, which may include replacing any items and repairs to damage caused, need to be paid to do this.
Documents and keys
You will need to return the complete servicing record. You will also need to return any items or documents that came with your vehicle, such as the vehicle registration certificate and spare keys. If you don't have any of these, the value of the vehicle may be reduced and you may be charged the cost to replace them.
Things to remember on the day of return
Please make sure these items are placed in the vehicle or there may be a charge:
- Any accessories supplied on delivery
- Spare and master keys
- Wheel security key (if applicable)
- Vehicle operating manual
- Service book
- Vehicle registration excluding section 9 of the V5 which should be completed and returned to the DVLA
Personal items and data
Please check for and remove all personal items from the vehicle such as phone kits, portable Sat Navs, trackers, parking permits, CD ’s, etc. All personal data you may have stored in vehicle systems also needs to be deleted. For example, clear destination details from built in Sat Navs, wipe phone contact lists and call logs from in-car phones and remove all music uploaded to onboard music systems. And make sure all personal memory cards or drives are removed.
Any repairs made to the vehicle as long as they meet our good condition guidelines. You will be responsible for the standard of the repairs.
- Rust, corrosion or discolouration on any painted area, including painted bumpers, body moulding and mirrors.
- Obvious evidence of poor repair, such as flaking paint, preparation marks, paint contamination, rippled finish and poorly matched paint.
Small areas of chipping, including door edge chipping, as long as the base coat has not been penetrated.
Areas of chipping which require the entire panel, bumper or trim to be repaired or repainted.
Dents up to 10 mm in diameter, as long as the paint surface is not broken.
Dents on the roof or grooved metal line on any of the panels.
Scratches and abrasions up to 25mm, where the primer or bare metal is not showing.
Scratches down to the primer or to bright-work/moulding. Panels that require respraying will incur end of contract charges.
Wheels and wheel trims
- Minor scuffs and scratches (up to 25mm) providing the moulding or trim is not broken, cracked or deformed.
- Scuffs totalling up to 50mm on the circumference of the wheel trim and on alloy wheels.
- Dents and holes on wheel rims and wheel trims.
- Any damage to the wheel spokes and the hub of the alloy wheels.
Tyre wear and damage
All tyres including the spare must be within legal limits. The minimum legal tread depth for a car tyre is 1.6mm, which must be maintained across the central 3/4 of the breadth of the tread in a continuous band for the full circumference of the tyre.
Damage to sidewalls or tread and uneven wear due to under or over-inflation.
Windscreen and windows
All heating elements should work properly.
Light scratching provided it does not interfere with the driver’s line of sight.
Chips and any critical damage. Cracks or holes should be repaired immediately and to a professional standard.
Adjustable and/or heated door mirrors should work correctly.
Minor scuff marks or scratches up to 25mm to door mirrors.
Missing, cracked or damaged door mirrors. These should be replaced.
Lights and lamps
All lamps and lenses must work.
Minor scuff marks or scratches up to 25mm.
Holes or cracks in the glass or plastic covers of lamp units. These should be replaced.
Interior fittings should be present, intact and free of damage.
Normal wear and tear to carpets and trims.
- Burns, cuts, scratches or dents to trim, seat covers, headlining and floor coverings.
- Stains or permanent discolouration to interior upholstery – any damage including holes after audio removal should be repaired to a professional standard.
Equipment, tools and controls
The spare wheel (including a ‘space-saver’), jack and other tools must be intact, stowed properly and in good working order. The emergency tyre inflation kit, if supplied when new, should be in full working order, serviceable and ready for use.
- Missing items, including original audio equipment unless it has been replaced with an equivalent.
- Bent or broken parts, ill-fitting items through substandard work, accident damage or misuse.
The vehicle should be returned in a safe, legal and reliable mechanical condition, capable of passing an MOT test.
- Brake damage from worn out pads
- Engine damage due to ignoring warning lights
- Seizure through low fluids
- Excessive damage to the underside.